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Privacy Policy

Last Updated: November 21, 2025

This Privacy Policy explains how Strategic Business Building Solutions (SBBS) (“we,” “us,” or “our”) collects, uses, discloses, and protects your information when you visit our website, communicate with us, or use our accounting services. By accessing our website or working with us, you agree to the practices described in this policy.

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1. Information We Collect
    A. Information You Provide
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We may collect the following personal and business information directly from you when you complete forms, sign up for services, schedule consultations, or communicate with us:

  • Name, email address, phone number, and contact details

  • Business name, address, and business contact information

  • Financial records, transaction data, bank statements, accounting files, invoices, and receipts

  • Tax information, identification numbers, and government-issued documentation as required

  • Login credentials or limited secure access tokens when you grant access to your bookkeeping or e-commerce platforms

  • Any additional information voluntarily provided in communications or documents

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    B. Automatically Collected Information

 

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and device information

  • Website usage data (pages visited, time spent, links clicked)

  • Cookies and similar tracking technologies

This information helps us understand site performance and improve user experience.

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2. How We Use Your Information
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We use the information we collect for legitimate business purposes, including:

  • Delivering bookkeeping, cleanup, tax, CFO consulting, and related accounting services

  • Preparing financial statements, reports, and tax filings

  • Communicating with you about services, updates, reminders, and support

  • Improving website functionality, user experience, and service quality

  • Managing billing and payments

  • Complying with legal, regulatory, and professional accounting standards

  • Maintaining internal records and documentation

We do not sell your information.

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3. Legal Basis for Processing (for international clients)
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If you are located in the EU, UK, or other regions with data protection laws, we process your data based on:

  • Contractual necessity (to deliver services you request)

  • Legal obligations (such as tax record compliance)

  • Legitimate interests (service improvement, business operations)

  • Consent (where required, such as email opt-ins)

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4. Sharing and Disclosure of Information
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We may share your information only in the following circumstances:

  • Service Providers: Trusted third-party platforms such as QuickBooks, Xero, bookkeeping apps, payment processors, scheduling tools, or secure cloud storage.

  • Legal or Regulatory Requirements: When compelled by law, court orders, tax agencies, or regulatory bodies.

  • Business Transfers: In the event of a merger, sale, or restructuring, your information may transfer with the business.

  • With Your Explicit Consent: For any other disclosure not covered above.

We never share financial or tax data with marketers, advertisers, or unrelated third parties.

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5. Data Storage and Security
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We implement industry-standard security practices to protect your information, including:

  • Encrypted cloud storage

  • Secure password-protected access

  • Two-factor authentication where available

  • Restricted access only to authorized personnel

  • Regular backup and data integrity procedures

However, no online transmission is 100% secure. You acknowledge some inherent risk exists when submitting information online.

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6. Data Retention
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We retain your information only as long as necessary for:

  • Active service delivery

  • Legal or regulatory compliance

  • Accounting record-keeping requirements (typically 7 years)

You may request deletion of non-required records at any time.

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7. Your Rights
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Depending on your jurisdiction, you may have the right to:

  • Access your personal information

  • Correct inaccurate or incomplete information

  • Request deletion of personal data

  • Restrict or object to processing

  • Request a copy of your data in a portable format

  • Withdraw consent at any time for processing based on consent

Requests can be submitted via email (see Section 11).

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8. Cookies and Tracking Technologies
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Our website may use cookies to:

  • Improve loading speed and performance

  • Remember your preferences

  • Analyze website traffic

  • Personalize your browsing experience

You can disable cookies via your browser settings, but certain features may not function properly.

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9. Third-Party Links
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Our website may include links to external websites. We are not responsible for the content, privacy practices, or security of third-party sites. We encourage you to review their policies before providing information.

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10. Children’s Privacy
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Our services are not directed to children under 16, and we do not knowingly collect personal information from minors. If we discover that we have collected data from a child, we will delete it promptly.

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11. Contact Information
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If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, you may contact us at:

Strategic Business Building Solutions (SBBS)
Email: sbbs2009@gmail.com
Location: Manitoba Canada - WorldWide (remote accounting services)

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12. Changes to This Privacy Policy
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We may update this Privacy Policy periodically. When changes are made, the “Last Updated” date at the top will be revised. Continued use of our website or services indicates acceptance of these changes.

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